Title Office Manager – Princeton
Location Princeton
Job Information

Office Manager, Princeton Clinic

REPORTING/COORDINATING RELATIONSHIP: Coordinator of Client Records, Clinical Coordinator

SUPERVISORY RESPONSIBILITIES: Receptionist

PRIMARY RESPONSIBILITIES:

The Office Manager has coordination for all non-clinical functions at the facility including medical records, finance, facility, and reception functions for all programs located in that facility. Duties will include:

(1) Direct supervision of Front Desk staff, supervision for Medical Records, and administrative supervision of substitutes from other departments. Supervision responsibilities include job performance appraisals, scheduling, training, leave approvals, timekeeping and other tasks associated with direct supervision. Responsible for cross-training administrative staff.
(2) Supervision of the automated information system. Responsibilities include the maintenance of timely and accurate data collection and data entry. Specific duties will include the monitoring of practices of all personnel involved in entries to the automated system. Additional duties in this area include:
(a) functioning as a local resource person for all staff regarding correct data collection and entry practices and
(b) serving as a trainer for current and new employees regarding the specific practices:
(3) Supervision of business office practices including:
(a) client business office interviews,
(b) fee setting,
(c) employer/insurance procedures,
(d) cash receipts and other financial transactions,
(e) cash drawer practices, deposits and service/deposit reconciliations,
(f) delinquent account follow-up.
(4) Serve as a liaison with the regional business office on administrative service affairs including purchasing, client accounting, payroll timekeeping, mail and other delivery processing, telephone services and housekeeping supplies.
(5) Serves as point of contact for/with CFAO and Coordinator of Client Records Services.
(6) Maintain familiarity with the Center’s MIS and its applications, supervising the implementation of new procedures (such as scheduling) as they are enacted.
(7) Oversight of local facility matters including housekeeping and maintenance. Serve as point of contact with the Coordinator of Facility Services.
(8) Provide support for annual budgeting process. Responsibilities include attending annual budget meeting and/or trainings and producing the annual budget for the front desk staff and medical records.
(9) Other duties as required/assigned.

MINIMUM QUALIFICATIONS:
(1) Minimum of high school diploma or GED.
(2) Data processing literacy and proficiency in data entry required.
(3) Proficiency in computer applications including word processing, database, and spreadsheet software.
(4) Technical experience/interest sufficient to operate computer-related hardware, i.e., multiple printers, modem communications, etc.
(5) Proficiency with machine transcription.
(6) Two years related experience preferred.
(7) Must provide proof of a recent (less than 1-year-old) TB skin test and pass a Criminal Record Check.

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